Dear bi0SpaCE Partners,

We have finalised a draft agenda for the bi0SpaCE  virtual general assembly (GA) meeting  on June 17 and June 18. You should have received a calendar invitation for the meetings already. A detailed agenda is attached to this email and can also be found on the Teams page (link).

Please note that it is required that your organisation is represented in the GA meeting by atleast one participating member.

TO DO before the project meeting:

Register and familarise youself with HyHyve: We will use he HyHyve platform to make the GA meeting more interactive.

• Althrouh you can login as a guest, I would recommend you to create a free account on HyHyve using this link: https://www.hyhyve.com
• I would also encourage you to upload a profile photo to your account as it helps the other members recognise you more easily
• Please spend some time with the demo to familiarise yourself with Hyhyve: https://app.hyhyve.com/?spaceId=HyHyvePub
• FAQs on the platform are available here: https://hyhyve.notion.site/Welcome-to-HyHyve-Learn-fca21fdd4c79478b9116cdb6f3bcccf8

Note: The GA meeting is hosted on the HyHyve platform (link is provided in the agenda). We will not use Microsoft Teams.

Check and prepare any presentation materials expected from you: As also shown in the meeting agenda, most partners have been assigned presentations/moderation tasks that they will lead. A short summary is provided below:

• Admin. and Tech. Coordinators (AU & FhG): Prepare and present status of the project and technical concepts.
• WP leaders (AU, FhG, CARTIF, UNI): Prepare and present status of WPs
• Use case partners (Fiskeby, Greenlab, Naturae noriware): Presentation of your user stories (15 min each).
• Interactive sessions: Additionally we have planned a few interactive sessions that will be organised/moderated by specific partners
• Data management plan activity (FhG)
• Activity on stakeholder managmeent (AU BSS)
• Sensor identification exercise for use cases (NISSA)
• Round table discussions on mapping bi0Space technologies to pilots (moderated by Fiskeby, Greenlab, Naturae noriware). Please note that the discussions will happen in 4 parallel round table tracks as indicated in the agenda. Use case partners are expected to moderate the discussions.

Question/Comments:

If you do not yet have access to the meeting agenda on Teams – or have questions about your role/tasks -  please send me and Rami an email by 13^th June . Any feedback on the agenda is also welcome (you can send it to Rami and me – please don’t use reply all).

Finally please note that:

To make a two day virtual event a more pleasant experience we have:

• Included quite a few breaks  on both days
• Added interactive sessions across both days
• The agenda has been structured based on inputs provided by the WP leaders
• Minor changes in the draft agenda are possible as we are still awaiting confirmation about our keynote speaker.

Looking forward to seeing you at the GA meeting!

Devarajan Ramanujan Associate Professor Design for Sustainability Section Department of Civil and Mechanical Engineering devr@dtu.dk +45 93 50 88 48 LinkedIn: https://www.linkedin.com/in/ramanujand/ Google Scholar: https://scholar.google.com/citations?user=5JHqo2oAAAAJ&hl=en Koppels Allé Building 402 2800 Kgs. Lyngby construct.dtu.dk